Practice Administration Plan for EHR Procurement For Dr. Jean Simmons Scheme Charter Review Draft Approved by Scheme Team Toperative of Content Strategic desire3 Scheme Overview3 ends and objectives4 Scheme Scope5 Deliverables5 Scheme Scheme Assumptions5 Date Course of Key Scheme Milestones7 Scheme Organization8 Team Members8 Roles9 Scheme administration10 Risks & Risk Administration Approach10 Issue and Scope Management12 Communication Plan12 ignatures14 ------------------------------------------------- Strategic desire The mission of the clinic is comprised close.. The scheme desire is to endue in fellow-creatures, affair way improvements, technology infrastructure and new custom administration plan to produce operational inheritance and to assistance augmentation and bearing operational objectives for instant 5 to 7 years.
------------------------------------------------- Scheme OverviewWe are affianced in a procurement way for a new custom administration plan (EHR plan) for our clinics and vigor hardihoods. The new plan adequate rearrange the ordinary Nursing essay installed plan. This plan has assistd us polite but has different momentous limitations. It has been recently concluded that exalt enduement in the ordinary Nursing essay installed plan should intermit and an incorporated EHR plan from an formal vendor be procured to rearrange it.We own besides attested a scarcity to enunciate the inside IS/IT instrument demandd to conduct and act the new plan. The ends set for this scheme are to own a signed agree for new EHR plan on a tightly controlled date course, and to own begun the way of edifice the inside calibre to successfully appliance, conduct, and act the plan into the advenient. We own affianced consultants to scheme and join-in in a scheme to prime EHR plan and agree after a while a vendor in this date construct.
To adequate these ends, the scheme adequate demand: * Commitment from scheme stakeholders including structureal administration, clinic administration, scheme team, and technology staff * The availforce of instrument (including momentous staff date) to help the whole of noble tonnage consignables by the consultants * A clinic scheme head to feel the day to day communications and logistics * Rapid vindication and decision-making by stakeholders, executives, conductrs, and other scheme participants after a whilein their boundd scopes of authorityThe EHR plan procurement scheme descriptive in this suggestion adequate grasp immodest plain sides: Scheme Initiation, RFP Enunciate an HER plan, System/Vendor Selection, and Vendor Contracting. ------------------------------------------------- ends and objectives Different noble-level ends and objectives own been attested. These can besides be considered powerful principles as the team moves though the plan primeion way. * The EHR plan must be "user friendly" to mature operative grafting and operations in a reckless paced environment.The consultants adequate acceleration distinctly bound “user friendly” so this capforce can be comprised in the RFP and objectively evaluated during the primeion way. * The EHR plan must assistance the structureal end of augmentation, having the calibre to flake up to 20 clinics. * The EHR plan must mature emend utilization of our ordinary facilities and staff, tolerateing for as manifold as 200,000 unrepining visits a year by 2010.
* The EHR plan scarcitys to produce staff after a while a utensil to improve operational efficiencies, enabling staff to produce emend and recklesser habit to unrepinings. The EHR plan scarcitys to be correspondent after a while best of train Electronic Medical Records (EMR) collisions or be an incorporated plan after a while EHR plan/EMR components, although bountiful blown EMR functionality is not on the adjacent message horizon. * The EHR plan scarcitys to own conducive or largely enunciateed interfaces to some existing inside software collisions. * The EHR plan scarcitys to produce interconnectivity after a while all our sites to be operative to mark unrepinings who trace habits at multiple sites. * The EHR plan scarcitys to be flexile to substitute after a while affair, premise, billing, and reporting scarcitys.An "open" premiseworthiest after a while the force to stir premise and propagate reports on all premise elements that are fascinated and stored in the plan is desired. Refreshment of reporting after a while a commercially conducive report-writer is a must.
* The EHR plan scarcitys to own the force to operatively stroll the EHR plan using twain keyboard commands and a mouse. * The collision must be correspondent after a while ordinary technology standards to enoperative interoperforce after a while other collisions, refreshment of reporting and way to premise for inquiry, segregation, and reporting. The vendor must evince inheritance, longevity, and a secure, proven annals of laudpotent customer assistance. * The vendor and effect must evince proven apprehension and habit in California in correspondent contrast as ours, including habits, regulatory and funding.* The collision must assistance multi-site scheduling and incorporate after a while use of a ole hardihood. * The EHR plan must own the flexibility to exhibit web-installed functionalities that adequate tolerate us to procure habit of new affair models, to execute effectivity habits through oncourse ordinance functionality, and to leverage the capabilities of the Internet after a whilein the plan. The technical structure of the EHR plan must produce for scalforce so we adequate not outgrow the plan and built in congeries so tclose is no uncompounded subject-matter of insufficiency.
Mission ticklish plans demand this calibre. * The technical structure of plan and software must produce quiet road to creating and contrast up adequate excessive, co-processing hardihood for uneasiness restitution. * We demand a plan that assistances the capabilitys of their aggregate structureal, including growing the donor worthiest, providing nationality outreach habits, and edifice the activist worthiest. The EHR plan must be dexterous after a while all HIPAA regulations.Project Scope Deliverables * Scheme Charter * Scheme Timeline/Work Breakdown Structure * Operational Assessment, Needs Assessment, Way Flow Diagrams and Plan Scheme * Technology Administration Assessment * Functional Requirements * Technical Requirements * Request for Suggestion (RFP) Document * Vendor/System Overview Segregation * Suggestion Evaluation Criteria and Worksheet * Site Visit Evaluation Worksheet Vendor Interview Evaluation Criteria Worksheet * Vendor Interview Agenda, Scenarios and Participant Criteria * Due Diligence Segregation * Functional and Technical Specifications * Best and Final RFP * Agree Appendices * Legal Review of Agree and Appendices * Agree after a while EHR plan Vendor Scheme Scheme Assumptions The forthcoming is a catalogue of assumptions used as the premise for the scheme of this scheme: * Three or immodest vendors adequate be considered installed on their structure’s proven force to consign and assistance EHR plan plans in California.Tclose are different unconnected but cognate schemes that scarcity to be coordinated after a while this one. The reengineering, redesign, and standardization of clinic, billing, and catalogue workflow procedures adequate be finalized as the agree is entity negotiated after a while the vendor of excellent.
An upgrade of the technology infrastructure adequate scarcity to be adequated by the applianceation side of the scheme. * Date is of the substance as the force as the ordinary plan adequate not adequately assist our scarcitys going anxious. * The EHR plan roject is a noble pre-eminence scheme to the structure and the administration team adequate assistance staff to help that they adequate be operative to join-in and give in a dately and operative carriage.